REGIONAL PROCEDURES FOR SELECTING, PREPARING AND WRITING RESOLUTIONS
1.
Well in advance of the regional conference, discuss as a board the concerns of your farmers.
Determine the factors affecting their economic well-being as well as those limiting their
capability to maintain or improve agricultural production.
2.
Make a list of concerns and rate each as to its level of importance.
3.
Divide your concerns into the following categories:
a.
Local Concerns
1.
Concerns that are local in nature.
2.
Your board has the authority and capability to deal with these concerns. If
local or provincial finances are available you may wish to initiate programs
or projects or policy to satisfy these concerns.
b.
Regional Concerns
1.
Concerns that are regional in nature.
2.
You have the authority and capability to deal with these concerns but wish
to request the support (cooperative action) of bordering Agricultural Service
Boards, government departments or other agencies. Note: These concerns
may be taken to the regional conference with a request for action at the
regional level. e.g. You may be concerned about scentless chamomile, its
movement and spread in hay, crop seed in the region, etc. You would like the
support of all boards in the region as well as government agencies in
slowing down spread and in working towards common objectives. If such a
resolution was passed at the regional conference, your regional resolutions
would forward the request for support to all boards in the region plus the
appropriate government agency.
c.
Provincial Concerns
1.
Concerns that are provincial in nature.
2.
In order to deal with these concerns at the local level, you require a change
in provincial policy. Note: When writing your resolutions make certain you
do not ask the province to do something that you already have authority at
the local level to do. Because most concerns will ultimately need to be dealt
with locally, ask for a change in provincial policy that would enable you as a
board to take the necessary action. Resolutions that are provincial in scope,
if passed by the regional conference, could be forwarded to the provincial
conference for action.
4.
Conduct some research on your regional and provincial concerns to:
a.
Ensure that these concerns were not submitted as resolutions previously and that
action has already been taken regionally or provincially.
b.
Check with those agencies that you expect to respond to your concern (resolution).
Determine if they are aware of the need and whether any action is being considered.
c.
Obtain sufficient background information to be able to write and defend your
resolution.
5.
Write your resolutions with sufficient "whereas" statements to ensure that those reading
the resolution will be able to understand your request.
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